OVADA Summer Residency: Terms and Conditions

1. Induction and Arrival

   • An induction session will be arranged on the first day of the residency for you to meet fellow artists and be inducted into our health and safety procedures

2. Transport and Accessibility

   • You may bring a vehicle to transport materials on the first day of the residency

   • No parking is available on-site at OVADA

   • If you have any accessibility requirements, please contact the Director Mita Vaghela via info@ovada.org.uk in advance

3. Briefing and Policies

   • A full briefing will be provided at the start of the residency

   • All artists are expected to comply with OVADA’s:

     Code of Conduct

     Health and Safety Policy

     Safeguarding Policy

     Environmental Policy

     Equality, Diversity and Inclusion Policy

4. Respectful Environment

   • OVADA values kindness and aims to create a respectful, supportive, and caring community

   • All team members and artists are expected to act with thoughtfulness and respect

5. Use of Space and Materials

   • The residency space must be vacated by 5:00pm on Monday 31 August with all belongings removed

   • OVADA cannot store any materials, artworks, or waste after the end of the residency

   • Large items of waste must not be left behind

6. Health and Safety Limitations

   • The use of heavy machinery, welding tools, or loud equipment is not permitted

   • Practices involving solvents, aerosols, or materials requiring specialist ventilation are not allowed indoors

   • If you wish to make use of the high ceiling space, notify OVADA in advance for safe facilitation

7. Use of Fixtures

   • Artists are encouraged to use existing screws/rawl plugs in the walls

   • Requests to create new fixtures must be approved by OVADA staff

8. Messy Work

   • Messy practices are welcomed

   • Tarpaulins can be provided to protect the gallery floor during your work

9. Whatsapp Group

   • Please confirm if you consent to being added to the residency Whatsapp group

10. Photography and Video Consent

• Please confirm if you consent to OVADA using photographs and videos of you and your work for:

  • Social Media

  • Website

  • Printed Materials

• Other Public Domains

  11. Concerns or Issues

• If any concerns arise, please speak to the Director in the first instance, or another OVADA team member if more appropriate

• Our building has 24 hour access and is well connected to many bus routes and only minutes from Oxford Rail Station

• We also have a large off-street loading area with wide doors

• The Warehouse has power sockets and Wi-Fi

• Communal facilities including access to a messy sink with running water and a kitchen

Please note:

• Accommodation is not provided with this residency

• Material costs are not covered with this residency

Residency Cost: £300

Application fee: £15

Payment is required in advance with the amount to be agreed upon between the individual and OVADA

Please note that your place is not guaranteed until the payment has been received

Payments are non-refundable

If you are applying for a grant to fund this residency, please get in touch at info@ovada.org.uk as we can provide a letter of support

The Summer Residency welcomes applications from practitioners working in a range of media and at any stage of their careers

OVADA encourages collaborative practice and welcomes applications from collectives wishing to share residency space where practical

Please note:

• we are in a residential area and we are unable to accommodate anything that would be too loud

• proposals are accepted at OVADA’s discretion

• Accommodation is not provided with this residency

• Material costs are not covered with this residency

Summer Residencies are selected following an application procedure which is assessed by OVADA’s staff

Applicants should demonstrate in their statement:

• a commitment to a creative practice

• how a Summer Residency at OVADA will benefit and develop their work

Applicants are encouraged to send the following information to OVADA in advance of the deadline through the application form which asks for the following;

• CV

• Responses to why you are applying for a Summer Residency at OVADA, how your project meets OVADA’s selection criteria, how you would manage the usage of the Warehouse space

• Itinerary: please indicated a rough itinerary of how you intend to use the space

• Documentation of work or Portfolio: Up to 6 files (maximum of 1MB each) or a link to a website or online gallery of photos/video/sound work

• Where necessary OVADA will shortlist from the applications and invite practitioners for an interview before making a final selection

If you would like to submit your application via an alternative method, for example, audio or visual file, please send this to director@ovada.org.uk

OVADA does not discriminate against eligible applications on the grounds of gender, sexual orientation, race, nationality, ethnic background, religion, disability or age. Practitioners are advised to discuss any access requirements with OVADA before applying. They are also welcome to contact OVADA if they need help completing their application or wish to submit their application in an alternative format